- Nutritional and Herbal ONLY
If you have arrived at this page it is because you are serious about taking care of your Whole-Body and/or have exhausted outside resources and/or you want to follow the Holistic health lifestyle.
At The Gainesville Holistic Health Center, healing is based on a partnership and a process. To find and treat the root causes of your illness, you will have to work hard and so will we.
It is important for us to know as much as we can about you in order to take the best approach and to treat the Whole-“U”.
That said, if you have any blood results (averaging for the past 3-6 years), imaging (X-Ray, MRI, CT scan or others), other genetic testing or others type of tests/diagnosis/results we would greatly appreciate it if you would send them to us 3-7 days prior to your appointment so we can review the information and have a better understanding of your current or past situation. We want to spend our time wisely with you during your first encounter with our practitioner(s).
We also strongly recommend a free consultation with Dr. Stéphane Provencher, owner and brain behind the whole-listic approach, to make sure your needs and goals will be met at our center. All of our other practitioners also offer a free 20 minute consultation for YOU to see if our vision matches yours – because YOU are important!
Gainesville Holistc Health Center is unique and growing to help YOU!
Nutritional and Herbal ONLY
Prior to your First Visit
Prior to your first visit, please call our office at 571-248-0695.
This first step will allow us to gather all insurance information and the reason for your visit. We will also give you a PIN to access our patient portal to fill out the paperwork.
Please complete your intake forms at least 2 days before your scheduled appointment. The intake forms should take approximately 30 minutes to complete. These help our practitioners better understand your health history and lead to a productive initial visit.
A prepayment will be asked during the booking of your first appointment that simply holds your time slot and is applied to your first visit, and is also refundable as long as you cancel 24 hrs. prior to your appointment
If you have any questions or need assistance regarding your intake forms, please contact our office and one of our helpful staff members will assist you.
After I Have my PIN, then ?
Step 1 - INTAKE FORM: When you have received your PIN via email (firstname.lastname@example.org) please follow the email instructions or click HERE to complete our intake forms. (P.S. You will need to create a new PIN; please remember it since it will allow you to sign-in during your first visit)
STEP 2 - NUTRI-Q: An email will be sent via NUTRI-Q. This step is a symptoms survey allowing us to know what system of the body is under stress. NUTRI-Q will ask you to confirm your email and then will send you the link to complete the questionnaire.
(It is from a third party company, check your spam). Please let us know if you have not received this within 24-48 hours of receiving the Nutri-Q email to email@example.com or Gina personally at firstname.lastname@example.org.
STEP 4 - MEDICAL RECORDS: Please collect your pertinent or recent lab tests, radiology reports, or other medical reports which you feel may be helpful in evaluation of your overall health. You may request these medical records from your family physician, any specialists and/or hospitals.
Scan and email all your records or fax (571-248-0964) them to our office prior to your first visit. Please call us if you need any help with this.
Also, please write down all medications and supplements you are currently taking and send them prior your visit: email or fax.
STEP 5 - LIVINGMATRIX: An email will be sent via LivingMatrix (email@example.com). This step is crucial. It has numerous questionnaires which will save you time at our office. Please allow yourself 1 to 3hrs to complete. Let us know if you have not received this email.
(It is from a third party company, check your spam). Please let us know if you have not received this within 24-48 hours, please email firstname.lastname@example.org
Please list emotional traumas or hurts you have encountered in your life. If you are facing a life changing decision or changing directions, please let us know. Also include when you had your children, marriage, divorce, break-up, move, new job etc...
Dr. Stéphane along with Dr. David Simon MD (from the Deepak Chopra Center) are firm believers that 90% of all illness/dis-ease are because of unresolved emotional hurts. Click HERE for Dr. Stéphane latest podcast on the subject.
What to Bring at your First Visit ?
We encourage you to bring any nutritional supplements that you take regularly including any vitamins, minerals or herbal supplements. Our practitioners will want to verify & test the ingredients and strengths of each supplement to get a better idea about the nutrients you are receiving.
Oh! Remember your new PIN since we will have you sign in upon your arrival. It is easier and also saves paper. Furthermore, you have the opportunity to tell the practitioners if your condition has changed or if a symptom is new. There is a space to add additional comments related to your health (emotion, mental, stress, physical or other).
Patient Doctor/Practitioner Relationship
Your consultation will only be as good as the information you are willing to share. In order to get the most out of your consultation, you must be open and honest about any symptoms you are experiencing, medications you are taking, health history and lifestyle choices. This information helps our doctors provide you with the best care you need. Please be assured that all information you provide is confidential.
Your First Visit
For your initial visit with your integrative medicine physician or practitioner, plan on spending 60-90 minutes.
We also offer a 20 minute FREE CONSULTATION to allow your questions to be answered prior to starting your journey with us.
During the consultation, your doctor/practitioner will review all of your medical records and discuss any previous diagnoses, treatments and medications you currently take. All of the information on the intake forms will be discussed in great detail and diagnostic testing may be ordered to help identify the root cause of your condition. Then, the doctor will develop an individualized treatment plan based on the findings using a functional medicine approach.
A significant portion of your visit will consist of patient education. Your practitioner will address and answer all of your health questions. At Gainesville Holistic Health Center, we believe it is important for you to understand your body and your health. We spend time making sure you understand your medical conditions and the importance of finding the root cause of the condition.
At GHHC, we are passionate about preventing illness and optimizing your health. Our dedication shows through caring physicians who take the time to ensure that each of your concerns is addressed. We work in conjunction with you to help you achieve your optimal health. Throughout your healing journey, we strive to support you by offering quiet attention-focused healing of the body, mind, emotion and spirit.
At GHHC we do not offer a lab testing however our integrative medicine physician might order conventional labs to state of the art functional medicine testing. Please read below about the different types of lab testing we offer.
Conventional Lab Testing
Conventional labs are those that you are likely already familiar with. These are the labs such as thyroid testing, vitamin D and cholesterol, to name a few. There are two ways of paying for conventional lab testing:
Conventional Lab Testing Option 1: Submit through your Insurance
We have a partnership with LabCorp or the HeathCote Hospital. If you live in Gainesville VA and have good insurance coverage, we recommend allowing to either one to submit these tests through your insurance. This means that GHHC will not collect payment for these tests. We recommend calling your insurance provider prior to your initial appointment.
Conventional Lab Testing Option 2: Prepay to GHHC
GHHC’s partnership with Professional CO-OP, a LabCorp partner, allows us to get labs at a very discounted rate and we pass this discount on to you. If you have minimal insurance coverage, a high deductible or live out of state, we recommend this option. GHHC will collect payment for these labs and because of the highly discounted rate you may not file for reimbursement with your insurance provider.
Functional Medicine Lab Testing
Our practice uses high-quality, cutting-edge functional lab tests in order to get the most accurate information about how your body is working and to uncover the root cause of your illness. These tests may or may not be covered by your insurance company and therefore we have you pay our office for the labs and we pay the lab company directly on your behalf. You may also use funds from a Health Savings Account (HSA) to cover the costs of these tests.